Re-Roofing Projects: Stewards Academy

  • Re-Roofing Projects: Stewards Academy
  • Re-Roofing Projects: Stewards Academy
  • Re-Roofing Projects: Stewards Academy
  • Re-Roofing Projects: Stewards Academy
  • Re-Roofing Projects: Stewards Academy

The Project

The Challenge

Graham Ellis Associates (GEA) were commissioned by Stewards Academy to prepare a CIF application to the EFSA, to secure grant funding for Phase 3 of an urgent re-roofing project at the school.

An intrusive survey was carried out, to identify those roofs which were in need of urgent repair.

Phase 1 of the works had been funded by the school. Subsequently, GEA were successful in obtaining £358,000.00 in funding for the school via the ESFA for Phase 2 of the works.

Phase 3 consisted of an overall area of 2,413 m2. An initial budget was set of £400,000.00 to include replacement flat roofs, roof lights and removal of asbestos.

The Application for Grant Funding via the CIF Bid process required the format of the Bid to focus on the following criteria:

  • Project Need
  • Project Planning
  • Value for Money

Project Need – required GEA to provide information on the urgency of the need, strength of evidence of the need and the nature and extent of the impact the refurbishment works would have on the school.

Project Planning – needed to address the appropriateness of the solution put forward by GEA, the time scales and a delivery plan.

Value for Money – GEA competitively tendered the project prior to submission of the Application to give ‘cost certainty’ before works started on site.

The preferred Contractor, after comparison and analysis of the tenders received was Acclaim Contracts.

The accepted tender was £46,000.00 within Budget.

The CIF Bid proved to be successful and the school was notified.

The Remedy

GEA were tasked with providing the most cost effective solution to deal with the problems encountered by the leaking and thermally inefficient roofs at the Academy.

A detailed Options Appraisal was undertaken to establish the most cost-effective solution,

An overlay roofing system was adopted, to lay on the existing deck to cause minimal disruption to the normal teaching and learning curriculum during the construction phase on site.

The ‘overlay’ roofing system carried a 25 year guarantee.

The works comprised the following:

  • Preparing the existing roof surface to accept new waterproofing.
  • Overlay existing roofs with new waterproofing system.
  • Insulating roof areas to current Building Regulation standards.
  • Re-routing cables.
  • Raising soil and vent pipes.
  • Raising window thresholds.
  • Improving drainage/falls to roofs.
  • Installing new edge details.
  • Removal of ACM’s (Asbestos Containing Materials)
  • Removal and capping of non-compliant roof lights (where required);
  • Providing rainwater outlets and down pipes where indicated.
  • Installing all necessary flashings.

Consultancy Services – Pre and Post Contract

The services provided by GEA on this project were as follows:

  • Budget Estimates, Feasibility Studies.
  • Surveying the existing roof structures and taking core samples.
  • Preparation of Specification, Description of Materials and Workmanship.
  • Agreeing re-roofing design/specification.
  • Advice on Procurement and Contract Selection.
  • Preparing Tender Documents.
  • Analysing Tenders returned, preparing a Tender Report with recommendations.
  • Producing Site Specific Scope of Works for the site and agreeing the Contract Sum with the Contractor.
  • Monitoring Contractor’s Progress on site.
  • Cost control – Interim Valuation payments and Financial Statements.
  • Monitoring Health & Safety on site.
  • Agreement of Contractors Final Account.
  • Sign off at Practical Completion (PC)

Before Commencement on Site

GEA chair a pre commencement meeting on site, with all the parties present, to establish and agree the following:

  • The Contractors Programme
  • To sign the Contract Document
  • To discuss obligations imposed by the Employer working at the school.
  • To discuss the site access route and position of compound
  • To agree Health and Safety rules, CDM Compliance
  • To agree a start date on site after mobilization of the Contractor

During the Project:

Weekly site visits were made by GEA to monitor progress on site.

A photographic record was maintained throughout the contract period on site.

Monthly site meetings were chaired and minuted by GEA and distributed to the school and the project team.

Monthly Financial Reports were provided to the Client to ‘firm up’ costs of any provisional sums or variations and to forecast the anticipated Final Account figure.

The End Result

The project achieved Practical Completion on time and to an excellent standard of workmanship.

The project was completed within the specified contract sum, with the Academy being kept fully informed with monthly Financial Reports during the construction phase, as to the anticipated final cost.

The before, during and after photographs show a vast aesthetic improvement to the refurbished blocks, with the additional benefit of insulation to improve thermal efficiency.Please visit for further project profiles and services provided by GEA.


CLIENT: Stewards Academy (Phase 3)

LOCATION: Parnall Road, Harlow, Essex

Start Date: 16th May 2016

Project Duration: 26 Weeks

Completion: 8th November 2016

Project Value: £382,519.34 (inc Fees)


The Professional Team

Once notification had been received via the ESFA, that funding was available for the project, GEA were appointed as Contract Administrators, Quantity Surveyors, Principal Designers and Project Managers.

The re-roofing system was designed by Langley Waterproofing Systems Limited and carried a 25-year guarantee on workmanship and materials.

The Construction Project was carried out using the JCT Minor Building Works Form of Contract with Contractors design.

Fees were charged at 8% of the Contract Value (below those recommended by the ESFA).

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