Graham Ellis Associates (GEA) were commissioned by Woodville Academy to prepare an application to the ESFA, to secure grant funding via the CIF for an urgent re-roofing project at the school.
A comprehensive survey was carried out, to identify those roofs which were in need of urgent repair.
80% of the flat roofing area was designated Grade D with an overall area of 1613 m2. An initial budget was set of £344,000.00, to include replacement flat roofs, roof lights and the removal of asbestos.
The CIF Bid
The Application for Grant Funding required the format of the Bid to focus on the following criteria:
- Project Need
- Project Planning
- Value for Money
Project Need – required GEA to provide information on the urgency of the need, strength of evidence of the need and the nature and extent of the impact the refurbishment works would have on the school.
Project Planning – needed to address the appropriateness of the solution put forward by GEA, the time scales and a delivery plan.
Value for Money – GEA competitively tendered the project prior to submission of the Application, to give ‘cost certainty’ before works started on site.
The preferred Contractor was the Breyer Group Plc.
Following analysis the accepted tender was within Budget.
The CIF Bid proved to be successful, and the school was notified.
GEA were tasked with providing the most cost-effective solution to deal with the problems encountered by the leaking roofs the Academy.
A detailed Options Appraisal was undertaken in order to establish the most cost-effective solution for the school
An overlay roofing system was adopted, to lay over the existing deck, this resulted in minimal disruption to teaching/learning in the classrooms below. The chosen roofing system also carried a 25 year guarantee.
The works comprised of the following:
- Preparing the existing roof surface to accept new waterproofing.
- Insulating roof areas to current building regulation standards.
- Re-routing cables.
- Raising soil and vent pipes.
- Raising window thresholds.
- Improving drainage/falls to roofs.
- Installing new edge details.
- Removal of ACM’s (Asbestos Containing Materials);
- Removal and capping of compliant roof lights (where required).
- Providing rainwater outlets and down pipes where indicated;
- Installing all necessary flashings.
- Overlay existing roofs with new waterproofing system.
Contract Particulars – Pre and Post Contract
The services provided by GEA on this project were as follows:
- Budget Estimates, Feasibility Studies.
- Surveying the existing roof structures.
- Preparation of Specification, Description of Materials and Workmanship.
- Agreeing re-roofing design/specification.
- Advice on Procurement and Contract Selection.
- Preparing Tender Documents.
- Analysing Tenders returned, preparing Tender Report with recommendations.
- Producing Specific Bill of Quantities for the site and agreeing Contract Sums with Contractor.
- Monitoring Contractor’s Progress on site.
- Cost control – Interim Valuation payments and Financial Statements.
- Agreement of Contractors Final Account.
- Sign off at Practical Completion (PC)
Before Commencement on Site
GEA chair a pre commencement meeting on site, with all the parties present, to establish and agree the following:
- The Contractors Programme
- To sign the Contract Document
- To discuss obligations imposed by the Employer working at the school.
- To discuss the site access route and position of compound
- To agree Health and Safety rules, CDM Compliance
- To agree a start date on site after mobilization of the Contractor
During the Project:
Weekly site visits were made by GEA to monitor progress on site.
A photographic record is maintained throughout the contract period on site.
Monthly site meetings were chaired and minuted by GEA and distributed to the school and the project team.
Monthly Financial Reports were provided to the Client to ‘firm up’ costs of any provisional sums or variations and to forecast the anticipated Final Account figure.
The End Result
The project achieved Practical Completion on time and to an excellent standard of workmanship.
The project was completed within the specified contract sum, with the Academy being kept fully informed with monthly Financial Reports during the construction phase, as to the anticipated final cost.
The before, during and after photographs show a vast aesthetic improvement to the refurbished roof system, with the additional benefit of insulation to improve thermal efficiency.
Please visit www.geaonline.co.uk for further project profiles and services provided by GEA.
Client: Woodville Academy, South Woodham Ferrers, Essex
Start Date: 16th May 2016.
Project Duration: 26 Weeks
Completion: 8th November 2016.
Project Value: £375,318.68 (inc. Fees)
The Professional Team
Once notification had been received via the ESFA , that funding was available for the project, GEA were appointed as Quantity Surveyors, CDM Coordinators and Project Managers.
The re-roofing system was designed by Langley Waterproofing Systems Limited and carried a 25 year guarantee on workmanship and materials.
The Construction Project was carried out using the JCT Minor Works Form of Contract. With Contractors Design.
Fees were charged at 8% of the Contract Value (below those recommended by the ESFA).